Equitrac Office

Equitrac Office - Print Quota Management Solutions for Offices home title

Product Overview

With Equitrac Office, you can leverage print management to automatically enforce rules, authenticate users, protect sensitive documents and reduce wasted paper and toner. This flexibility enables you to accurately identify and allocate document costs, helping your business recover thousands of dollars in lost revenue.

Streamline Your Network Printer Management Needs
Equitrac Office software is seamlessly embedded within today’s leading multi-function printers (MFPs) for unparalleled convenience and performance. Compatible with virtually all MFPs widely deployed in medium-sized businesses and corporate enterprises of all sizes, including healthcare and financial institutions, our software provides the ability to:

Use the machine’s existing front-panel keypad for authorization and authentication
Automatically capture all MFP activity and user data
Login with PIN or swipe-card
Allocate costs for documents produced on the MFP without any terminals to purchase, install or maintain
Gain mobility and convenience of Follow-You Printing
Enhance document security and protect personal information

Benefits

Reduce Costs
Dramatically lower your overhead costs with a single, cost-effective network printer management solution. Equitrac Office provides detailed reports that track print and copy jobs, which will help you:

Monitor, measure and charge for each print job
Assign charges to specific users, departments, customers or job numbers
Route print jobs to the most efficient machines
Track costs and automatically enforce rules by file size, paper size, media type, color or duplexing
Minimize cost-per-page, as well as keep total cost of ownership
Reduce the need for expensive personal printers

Increase Productivity
Empower users to securely access multiple machines in multiple locations across the network. Simplify and streamline workflows. It’s about creating efficiencies to recover costs. Equitrac Office helps by allowing you to:

Increase user mobility and convenience
Authorize all users from a single location
Redirect document output to faster, more efficient machines
Accelerate and simplify the direct integration with your existing IT infrastructure
Permit users to select print jobs manually from the secure queue
Provide a single console to track the paper and toner status and history

Improve Document Security
Verify access to and retrieval of confidential papers with a touch of button or a swipe of a card with Follow-You Printing. By leveraging your network printer management options, you can:

Secure your print workflow
Create an audit trail of users and usage
Offer rules-based access to specific systems or features
Maintain document security and confidentiality
Hold documents in a secure server until users authenticate

Prevent Output Waste
Equitrac Office enables you to “go green” with minimal effort. Preventing users from taking advantage of ‘free printing’ is just one of the benefits, with additional benefits that give you the ability to: